SICPA New Job Vacancy: Executive & Administrative Assistant

SICPA is currently seeking for a competent candidate to fill the vacant position of Executive & Administrative Assistant in Dar es Salaam.

SICPA New Job Vacancy: Executive & Administrative Assistant
SICPA New Job Vacancy: Executive & Administrative Assistant

SICPA New Job Vacancy: Executive & Administrative Assistant | digitalskillsguide.com

Job Opportunity at SICPA - Executive & Administrative Assistant 
Executive & Administrative Assistant  
Full Time
Dar es Salaam


SICPA is a trusted global provider of security inks as well as secured identification, traceability and authentication solutions.

SICPA is currently looking for an experienced Executive & Administrative Assistant with outstanding analytical and communication skills to join our organization. The Executive & Administrative Assistant will support the General Manager as well the Administration office.



  • Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.

  • Perform a variety of administrative and clerical tasks

  • Provide support to managers and employees, assist in daily office needs and manage SICPA’s general administrative activities

  • Arrange travel, and accommodation

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  • Participate with the Management team in developing a vision and strategic plan to guide the organisation

  • Identify, assess and inform Management team of internal and external corporate governance issues that affect the organisation

  •  Facilitate internal communication at SICPA (e.g. distribute information, create internal newsletters and schedule presentations)

  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; and initiating telecommunications.

  • Prepares reports by collecting and analysing information.

  •  Represents the GM by attending meetings in the GM’s absence and speaking for the executive.

  •  Maintains customer confidence and protects operations by keeping information confidential.

Operations Planning

  • Develop and implement operational plans for the General Manager and ensure that SICPA Management goals and objectives work towards the strategic direction of the organisation

  •  Oversee the efficient and effective day-to-day operation of the General Manager at SICPA.

  • Work closely with the General Manager coordinating Annual Report/Budget Reports

  •  Ensure the smooth running of the Management meetings and meeting with Government officials, including the following: co-ordination of meetings, assisting the GM with the preparation of agendas, papers and reports, presentations, attending meetings and ensuring minutes are written, ensuring follow-up on outstanding matters

  • Complete special projects assigned by the GM (produce high quality reports, presentations)

  • May lead projects or identify process improvements to enhance inefficiencies

  • Maintains GM’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

  • Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.


  • Although this area of work is open to all graduates, candidates with a Bachelor’s degree in accountancy and finance, business and management, and the law would be preferred

  • Excellent relationship builder; able to demonstrate a high level of tact, discretion and diplomacy with all internal and external stakeholders at SICPA.

  • Skilled in all aspects of planning and project management; Able to take an idea from concept to completion


Commercial awareness.

  • Resourceful, thorough and with an analytical approach

  • Assertiveness and ability to complete tasks without direct supervision

  • Good verbal and written communication skills.

  • Meticulous attention to detail and the ability to work well under pressure.

  • Discretion when handling confidential information

  •  Maintain a diplomatic approach towards issues.

  •  Confidence to provide support to high-profile SICPA staff and board members.

  •  Ability to work under high pressure and short deadlines

  • Excellent written and verbal communications skills

  • Demonstrated advanced proficiency in Excel; excellent skills in all other Microsoft Office modules (Power Point; Word; Outlook) and Adobe Acrobat


  • SICPA success comes from our highly skilled and talented employees

  •  Respectful entrepreneurship and a long-term vision are key for success

  • SICPA people contribute to a more secure world

  •  Diversity at all levels of an organization is a strength

SICPA offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating industry. Your file will be handled with upmost confidentiality and discretion.




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DIGITAL SKILLS GUIDE: SICPA New Job Vacancy: Executive & Administrative Assistant
SICPA New Job Vacancy: Executive & Administrative Assistant
SICPA is currently seeking for a competent candidate to fill the vacant position of Executive & Administrative Assistant in Dar es Salaam.
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